Finance and Admin Assistant (15 hours) - Renfrewshire Citizens Advice Bureau

Main Purpose of Job:

• To process payroll entries and prepare payment runs.
• To undertake financial record keeping and administration for Management and the Board of Directors
• To prepare payroll balance sheet analysis and reconciliations for review.
• To process purchase and sales invoices, to ensure invoice processing is kept up to date.
• To prepare Supplier payment runs in line with the schedule.
• To process transactions
• To support and organise internal and external events, including team meetings, committee meetings and prepare agendas and papers and minute meetings as appropriate.
• To provide efficient administrative support, including managing correspondence and ensuring regular administrative tasks are completed timeously, to ensure maximum operational efficiency.
• To carry out any other duties as may reasonably be requested by the Senior Management Team.

Key Responsibilities: 

• To process invoices and provide accurate record of expenditure
• To process monthly  payment runs through BACS to ensure suppliers paid within CAB guidelines.
• To monitor the Finance mailbox and liaise with suppliers in terms of account queries.
• To review and clear withheld accounts and aged debtor/creditor accounts.
• To process payroll for payments, deductions and prepare the reconciliation of balances.
• To participate in the year-end audit and accounts preparation.
• To support data preparation, testing and related activities for system implementations and audits.

Desirable:

• To provide administration in relation to Audit and Finance Committee and other meetings (e.g. agenda preparation, paper collation and distribution, minute taking, etc) so they are run within CAB guidelines.
• To ensure paperwork for transactions handled are filed in accordance with team procedures.
• To undertake any other such duties as may be reasonably requested by the  Manager.